Patrols & Leadership

Organize patrols, track leadership positions, and manage merit badge counselors.

Creating Patrols

Navigate to Admin Dashboard → Patrols and click Create.

Enter patrol information:

• Name - Eagle, Cobra, Thunderbird, etc.
• Patrol Leader - Select from active scouts
• Assistant Patrol Leader - Optional secondary leader
• Patrol Yell - Optional patrol spirit chant
• Formation Date - When the patrol was formed
• Flag - Upload patrol flag image (optional)

Managing Patrol Membership

Click any patrol to view and manage members.

Adding Members

1. Open the patrol
2. Click the Patrol Memberships tab
3. Click Create
4. Select scout and assign role (Member, Leader, Assistant Leader)
5. Set start date (leave end date blank for active members)

Moving Scouts Between Patrols

1. End the scout's current patrol membership by setting an end date
2. Create a new membership in the destination patrol

The system maintains history so you can see which patrols scouts belonged to over time.

Positions of Responsibility

Track leadership positions for rank advancement requirements.

Navigate to Admin Dashboard → Positions of Responsibility.

Recording Leadership Positions

1. Click Create
2. Select the scout
3. Choose position (SPL, ASPL, Scribe, Quartermaster, etc.)
4. Set start and end dates
5. Add optional description of duties performed

Common Positions

• Senior Patrol Leader (SPL) - Leads the entire troop
• Assistant SPL (ASPL) - Assists SPL
• Patrol Leader (PL) - Leads individual patrol
• Assistant PL (APL) - Assists patrol leader
• Scribe - Records attendance and activities
• Quartermaster - Manages troop equipment
• Librarian - Manages troop library
• Historian - Maintains troop history and photos
• Chaplain Aide - Assists with spiritual activities

Merit Badge Counselors

Manage registered merit badge counselors who can approve merit badge work.

Navigate to Admin Dashboard → Merit Badge Counselors.

Registering Counselors

1. Click Create
2. Select the counselor (must be an adult leader in the system)
3. Choose merit badges they're qualified to counsel
4. Enter registration number and expiration date
5. Add contact information if different from user profile

External Counselors

For counselors not in your troop:

1. Create a user account with role "Merit Badge Counselor"
2. Mark as "External" when creating the user
3. Register them as a counselor for specific badges

External counselors can log in to review and approve requirements but won't see other troop information.

Counselor Dashboard

Counselors access their dashboard from the user menu. From there they can:

• View scouts working on their badges
• Review submitted requirements
• Provide feedback
• Approve completed requirements
• Sign off completed merit badges

Viewing Leadership History

Access a scout's member profile to see:

• Current patrol and role
• Patrol membership history
• All positions of responsibility held
• Total leadership time served

This information is useful during boards of review and for rank advancement verification.