Content

Manage photos, documents, and your troop's public presence.

Photo Galleries

Share photos from troop events and activities.

Navigate to Admin Dashboard → Galleries.

Creating Galleries

  1. Click Create
  2. Enter gallery title (e.g., "Summer Camp 2024")
  3. Add description
  4. Upload photos (multiple selection supported)
  5. Save

Tip: You can drag and drop multiple photos at once for faster uploads.

Managing Photos

After creating a gallery, you can:

  • Add more photos
  • Delete individual photos
  • Rearrange photo order
  • Set a cover photo for the gallery
  • Edit titles and descriptions

Storage Limits

Your subscription includes storage space for photos and files. Monitor usage:

  • View total storage used in Galleries admin
  • See available space remaining
  • Upgrade plan if approaching limit
  • Delete old galleries to free space

Photo Guidelines: Obtain permission before posting photos of youth. Follow BSA social media guidelines.

File Management

Store and share documents with your troop.

Navigate to Admin Dashboard → Files.

Uploading Files

  1. Click Create
  2. Enter file name/title
  3. Choose file from your computer
  4. Add optional description
  5. Save

Supported File Types

  • Documents - PDF, Word, Excel, PowerPoint
  • Images - JPG, PNG, GIF
  • Text - TXT, CSV
  • Other - ZIP archives

Common File Uses

  • Parent permission forms
  • Annual calendar
  • Equipment lists
  • Bylaws and policies
  • Meeting minutes
  • Training certificates

Member Access

Members access files from Files in the user menu. They can:

  • Browse all available files
  • Search by file name
  • Download files
  • View file details

Custom Landing Page

Create a public-facing page for your troop.

Navigate to Admin Dashboard → Tenant Landing Page.

Landing Page Content

Customize what visitors see before logging in:

  • Hero Section - Main title and welcome message
  • About - Troop history and information
  • Meeting Information - When and where you meet
  • Contact - How to join or get more info
  • Photos - Gallery showcase
  • Recent Announcements - Public announcements display automatically

Editing the Landing Page

  1. Open the landing page editor
  2. Update content sections
  3. Upload troop logo and photos
  4. Preview changes
  5. Publish when ready

Landing Page Uses

  • Recruiting new members
  • Sharing with prospective families
  • Public event promotion
  • Troop information hub

Note: Only information marked as "public" appears on your landing page. Keep sensitive information private.

Content Best Practices

Photos

  • Create galleries shortly after events while fresh
  • Use descriptive gallery titles with dates
  • Compress large images before uploading
  • Caption photos with activity details
  • Remove blurry or low-quality images
  • Follow BSA photography guidelines
  • Never post photos that embarrass scouts

Files

  • Use clear, consistent naming conventions
  • Include dates in file names (e.g., "Permission-Form-2024.pdf")
  • Keep files organized and current
  • Delete outdated versions
  • Compress PDFs to save space
  • Test downloads to ensure files open correctly

Landing Page

  • Keep information current and accurate
  • Update meeting times if they change
  • Refresh photos seasonally
  • Respond to contact inquiries promptly
  • Proofread all content
  • Mobile-friendly formatting

Privacy & Safety

  • Never post youth full names with photos
  • Obtain parent permission before posting youth photos
  • Don't share personal information (addresses, phone numbers)
  • Mark sensitive documents as private
  • Follow BSA social media guidelines
  • Report inappropriate content immediately
  • Review public landing page content regularly

Storage Management

Monitor storage to avoid hitting limits:

  • Check storage usage monthly
  • Delete old galleries after 2 years
  • Remove duplicate files
  • Compress images before uploading
  • Archive important files externally
  • Consider upgrading if consistently near limit